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Event Calendar Help

Features of this Calendar

The Events Calendar is Duke's dynamic and comprehensive listing of campus events including lectures, conferences, performing arts, exhibitions, cultural activities, etc. which are held on campus and/or sponsored by departments, units, and groups. Users can search by date, topic, type, or group, and can download event details to most personal calendar clients.

Publishing Events

To be included on the Event Calendar the following criteria must be met: 

  • The event has been organized by a member of a school, department, unit, Duke-Durham Neighborhood Partnership, or recognized student group.
  • Events must be open to the public.
  • Events must be of general interest to the Duke community.

Duke groups or departments can designate one or more calendar administrators who are trained in the use of the calendar and have privileges to manage events for their groups.

Entering events

Administrator log in https://calendar.duke.edu/caladmin.

For detailed instructions, download How-To Guide for Calendar Administrators.

Become and Administrator

To request that an individual be added as a calendar administrator, please complete a Calendar Administrator Request.

Create a Group

To request a new calendar group, submit a Calendar Group Request.

Community Submission of Events

Any member of the Duke community with a valid Duke NetID can submit events to the calendar. Events should be of general interest to members of the Duke community, open to the public, held on campus and/or sponsored by departments, units, or groups. Community submissions are moderated and published as appropriate.

Sharing Events

The ShareThis widget is available for you to share a single event or multiple events via the option you choose (e.g., email, Facebook, LinkedIn, Twitter, Yahoo, etc.).

Downloading Events to Personal Calendar

Most of the calendar clients in use at Duke (dCal, Apple iCal, Outlook, Google Calendar) support the import of .ics files. To download an individual event, click the icon beside the event and save the file to your desktop. Open your calendar client and import the file (File > Import) so it appears as an appointment on your calendar. 

Additionally, you can subscribe to an RSS feed for the groups or categories. Click the RSS icon to subscribe to the current view. Just copy and paste the URL provided into your preferred RSS reader (e.g., Bloglines, Yahoo, Google, etc.).

Importing events from a personal or departmental calendar is technically feasible, but cumbersome. The optimal choice for departments to publish to the Calendar and feed event information (via XML, RSS, or JSON) to departmental websites.

Feeding Events to Departmental Websites

Groups can pull its events from the Calendar to display on public webs site using XML, RSS or JSONP feeds. A tool for website developers to create feeds for department websites is available here: http://urlbuilder.calendar.duke.edu

By default, event entries are published on calendar.duke.edu. The calendar provides the option to mark an event “local.” Local events do not appear on Events Calendar, but are available via your group’s feeds for publication on your site. This eliminates the need for duplicate entries.

When groups are listed as co-sponsoring an event, the event will appear in searches for all co-sponsors and will also be available in RSS, XML, and JSON feeds for each of the co-sponsoring groups. If the co-sponsoring group is not in the list of calendar groups, please ask the group representative to submit a Calendar Group Request.

Featured Events

The Office of News and Communications (ONC) identifies and selects events to be featured (via images) on the Calendar homepage. To request that an event be considered for promotion, send e-mail to featuredevents@duke.edu. Include a digital image to illustrate the event, along with the photographer's name, a caption, and confirmation that you have rights to publish the image on Duke's site. Photos should be at least 300 dpi to display well; smaller sizes may be acceptable. To be considered, the event must be published on the calendar.

Room Reservations

Before entering information about an event in the calendar, contact the owner/scheduler of the desired space to reserve the space for your event. Use of classrooms can be requested via 25 Live. Many public event spaces are reserved by UCAE.

About

Public Affairs & Government Relations (PAGR), in partnership with the Office of Information Technology (OIT), maintains this calendar. PAGR is the functional owner and manages calendar groups and users, and sets policy for calendar use; OIT provides technical expertise for application development and support.

The Events Calendar was launched on July 23, 2008, and uses the open-source Bedework calendar software, developed by Rensselaer Polytechnic Institute, and now part of Apereo. For more information about Bedework visit www.apereo.org/projects/bedework.

The Calendar is best viewed in Firefox or Safari. If you experience problems with the display or functionality, check your browser settings to ensure "mixed content" is enabled.

Contact Us

Contact the functional owner via calendaring@duke.edu with questions about entering events and how your Duke-sponsored organization or group can effectively use the Calendar to promote events.